Senior Executive Assistant To The CEO

Description

At Harkla, our mission is simple: help families raise happy and healthy children with special needs. We do this through: Free educational content (YouTube, podcast, social media) Online CEU courses for therapists, parents, and educators High-quality sensory products We are a systems-driven, fully remote team that values autonomy, responsibility, and impact. The Role We’re looking for a Senior Executive Assistant to directly support our CEO across Harkla and a new supplement company. This is not a traditional admin role. You’ll act as a force multiplier—managing communications, running the first half of hiring processes, driving projects forward from vague direction, and ensuring the CEO and team stay unblocked. If you’re detail-oriented, proactive, and thrive in a fast-paced,

Requirements

• Manage inbox and calendar; draft and send emails on behalf of the CEO
• Prepare agendas, take notes, and track follow-ups from meetings
• Coordinate audits, insurance, tax filings, and vendor invoicing
• Maintain Google Sheet trackers for deadlines and cash flow
• Manage payments under a set threshold (authority grows over time)
• Keep team members unblocked by ensuring CEO delivers approvals/data on time
• Run first half of hiring: job posts, screening, first-round interviews
• Support onboarding logistics (Slack, Asana, Gusto, Notion setup)
• Assist with travel booking and select personal logistics (e.g., household vendors, Airbnb comms)
• Research and structure projects (e.g., new CEU opportunities) into Asana plans
• Qualifications
• 5+ years supporting a CEO, founder, or senior executive
• Excellent written and spoken English; able to draft in the CEO’s voice
• Proficiency with Google Suite, Slack, Asana, Notion, and Gusto
• Strong Google Sheets/Excel skills (6–7 out of 10 or higher)
• Comfortable using AI tools like ChatGPT to speed up work
• Proven ability to run projects from idea to execution with minimal oversight
• High discretion with sensitive information